Catalog and documentation accuracy is not a one-time setup — it is ongoing maintenance. Products change, packaging tiers shift, and Safety Data Sheets are revised by manufacturers over time. A quarterly review habit, on both the supplier’s side and the buyer’s, keeps a cleaning program accurate, compliant, and free of unwelcome surprises at reorder time. This roundup explains how ICD approaches that maintenance and how you can mirror it for your own program.
On the catalog side, the goal is that what you see reflects what you can actually order: current products, accurate packaging ladders, and minimum order quantities by packaging type. When stock tiers or packaging change, the quote builder and product pages are where those changes surface, so quotes reflect real, orderable quantities rather than stale assumptions. Browsing your usual categories — for example the industrial degreasers or janitorial & facility maintenance listings — periodically is a quick way to catch packaging or product changes that affect your standing order.
Safety Data Sheets are the documentation half of the picture. Manufacturers revise SDS files as formulations, classifications, or regulatory information change, and the current SDS should always be the one on file. ICD hosts SDS files on its own domain so the documentation stays with the catalog and is available before and after purchase. For buyers, the practical habit is to confirm you are referencing the current SDS for each product you stock, rather than an older copy filed away when you first ordered.
A quarterly buyer review is a small investment that prevents bigger problems. A sensible checklist: confirm your standing products are still the right fit and still stocked; check that packaging and MOQ still match your throughput; verify your on-file SDS copies are current; and re-run cost-in-use math on any product whose usage or dilution has changed. Our dilution and coverage guides cover the math side of that review.
Freshness also matters for the documentation your own organization maintains. Facilities are accountable for accessible, current SDS records for what they store, so syncing your records with the current SDS each quarter keeps your compliance footing solid. Standardizing on a documented, stable product set makes this review far quicker than chasing a constantly changing shelf.